•  
  •  

Home > MJM

 

Policies

Contents

Philosophy of Marshall Journal of Medicine

For more information, please see Marshall Journal of Medicine Aims and Scope page.

Who Can Submit?

Anyone may submit an original article to be considered for publication in Marshall Journal of Medicine provided he or she owns the copyright to the work being submitted or is authorized by the copyright owner or owners to submit the article. Authors are the initial owners of the copyrights to their works (an exception in the non-academic world to this might exist if the authors have, as a condition of employment, agreed to transfer copyright to their employer).

{ top }

General Submission Rules

Submitted articles cannot have been previously published, nor be forthcoming in an archival journal or book (print or electronic). Please note: "publication" in a working-paper series does not constitute prior publication. In addition, by submitting material to Marshall Journal of Medicine, the author is stipulating that the material is not currently under review at another journal (electronic or print) and that he or she will not submit the material to another journal (electronic or print) until the completion of the editorial decision process at Marshall Journal of Medicine. If you have concerns about the submission terms for Marshall Journal of Medicine, please contact the editors.

{ top }

Formatting Requirements

Marshall Journal of Medicine has no general rules about the formatting of articles upon initial submission. There are, however, rules governing the formatting of the final submission. See Final Manuscript Preparation Guidelines for details. Although bepress can provide limited technical support, it is ultimately the responsibility of the author to produce an electronic version of the article as a high-quality PDF (Adobe's Portable Document Format) file, or a Microsoft Word, WordPerfect or RTF file that can be converted to a PDF file.

It is understood that the current state of technology of Adobe's Portable Document Format (PDF) is such that there are no, and can be no, guarantees that documents in PDF will work perfectly with all possible hardware and software configurations that readers may have.

{ top }

Rights for Authors and Marshall Digital Scholar

As further described in our submission agreement (the Submission Agreement), in consideration for publication of the article, the authors assign to Marshall Digital Scholar all copyright in the article, subject to the expansive personal--use exceptions described below.

Attribution and Usage Policies

Reproduction, posting, transmission or other distribution or use of the article or any material therein, in any medium as permitted by a personal-use exemption or by written agreement of Marshall Digital Scholar, requires credit to Marshall Digital Scholar as copyright holder (e.g., Marshall Digital Scholar © 2017).

Personal-use Exceptions

The following uses are always permitted to the author(s) and do not require further permission from Marshall Digital Scholar provided the author does not alter the format or content of the articles, including the copyright notification:

  • Storage and back-up of the article on the author's computer(s) and digital media (e.g., diskettes, back-up servers, Zip disks, etc.), provided that the article stored on these computers and media is not readily accessible by persons other than the author(s);
  • Posting of the article on the author(s) personal website, provided that the website is non-commercial;
  • Posting of the article on the internet as part of a non-commercial open access institutional repository or other non-commercial open access publication site affiliated with the author(s)'s place of employment (e.g., a Phrenology professor at the University of Southern North Dakota can have her article appear in the University of Southern North Dakota's Department of Phrenology online publication series); and
  • Posting of the article on a non-commercial course website for a course being taught by the author at the university or college employing the author.

People seeking an exception, or who have questions about use, should contact the editors.

{ top }

General Terms and Conditions of Use

Users of the Marshall Digital Scholar website and/or software agree not to misuse the Marshall Digital Scholar service or software in any way.

The failure of Marshall Digital Scholar to exercise or enforce any right or provision in the policies or the Submission Agreement does not constitute a waiver of such right or provision. If any term of the Submission Agreement or these policies is found to be invalid, the parties nevertheless agree that the court should endeavor to give effect to the parties' intentions as reflected in the provision, and the other provisions of the Submission Agreement and these policies remain in full force and effect. These policies and the Submission Agreement constitute the entire agreement between Marshall Digital Scholar and the Author(s) regarding submission of the Article.

{ top }

Authors retain ownership of the copyright for their content. All content in the Marshall Journal of Medicine, unless otherwise noted, is licensed under a Creative Commons Attribution—Non-Commercial—Share Alike License. Under this license, authors' work may be downloaded, redistributed, and new creations built upon it for non-commercial purposes, provided that the authors are credited and the derived work is licensed under identical terms. Authors are responsible for obtaining the rights to use third party materials prior to submission.

{ top }

Indemnity Clause/Warranty by Author

Author warrants that the Contribution is original except for such excerpts from copyrighted works (including illustrations, tables, animations and text quotations) as may be included with the permission of the copyright holder thereof, in which case(s) Author is required to obtain written permission to the extent necessary and to indicate the precise sources of the excerpts in the manuscript. Author is also requested to store the signed permission forms and to make them available to Marshall if required.

Author warrants that Author is entitled to grant the rights in accordance with the specific terms of this contract, that Author has not assigned such rights to third parties, that the Contribution has not heretofore been published in whole or in part, that the Contribution contains no libelous statements and does not infringe on any copyright, trademark, patent, statutory right or proprietary right of others, including rights obtained through licenses; and that Author will indemnify Marshall against any costs, expenses or damages for which Marshall may become liable as a result of any breach of this warranty.

Conflict of Interest

Authors:

When authors submit a manuscript of any type or format, they are responsible for disclosing all financial and personal relationships that might bias or be seen to bias their work. Please complete the ICMJE Form for Disclosure of Conflicts of Interest and submit the form to editorial staff once your submission has been accepted for publication.

Peer Reviewers

  • Reviewers must disclose to editors any conflicts of interest that could bias their opinions of the manuscript, and should recuse themselves from reviewing specific manuscripts if the potential for bias exists.
  • Reviewers must not use knowledge of the work they are reviewing before its publication to further their own interests.
  • Reviewers must not discuss or appropriate ideas or works prior to publication
  • Reviewers may not retain access to or copies of the manuscript.
  • Reviewers may not apply knowledge of confidential information to any endeavor outside the scope of MJM

Editorial Staff

  • Assigned Editors who make final decisions about manuscripts will recuse themselves from editorial decisions if they have conflicts of interest or relationships that pose potential conflicts related to articles under consideration.
  • The editorial staff must not use information gained through working with manuscripts for private gain.
  • Editors should publish regular disclosure statements about potential conflicts of interests related to the commitments of journal staff.
  • Guest editors will be asked to follow these same procedures.

Confidentiality

  • Manuscripts submitted MJM are privileged communications that are authors’ private, confidential property, and authors may be harmed by premature disclosure of any or all of a manuscript’s details.
  • Editors will not share information about manuscripts, including whether they have been received and are under review, their content and status in the review process, criticism by reviewers, and their ultimate fate, to anyone other than the authors and reviewers.
  • Editors will also make clear that reviewers should keep manuscripts, associated material, and the information they contain strictly confidential.
  • Reviewers and editorial staff members must not publicly discuss the authors’ work, and reviewers must not appropriate authors’ ideas before the manuscript is published.
  • Reviewers must not retain the manuscript for their personal use and should destroy paper copies of manuscripts and delete electronic copies after submitting their reviews.

{ top }

Open Access and Creative Commons License

All MJM Publications are licensed under a Creative Commons Attribution-Noncommercial-No Derivative Works 3.0 License. Authors and readers are free to share, copy and redistribute the material in any medium or format under the following terms:

Authors may not apply legal terms or technological measures that legally restrict others from doing anything the license permits.

{ top }

Statement on Human and Animal Research

When reporting experiments on people, authors should indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional and national), or, if no formal ethics committee is available, with the Helsinki Declaration as revised in 2008. If doubt exists whether or not the research was conducted in accordance with the Helsinki Declaration, authors must explain the rationale for their approach and demonstrate that the institutional review body explicitly approved the doubtful aspects of the study.

Patients have a right to privacy that should not be violated without informed consent. Identifying information, including names, initials, or hospital numbers, should not be published in written descriptions, photographs, or pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian) gives written informed consent for publication. When informed consent has been obtained, it should be indicated in the published article.

When reporting experiments on animals, authors should indicate whether or not institutional and national standards for the care and use of laboratory animals were followed. Further guidance on animal research ethics is available from the International Association of Veterinary Editors’ Consensus Author Guidelines on Animal Ethics and Welfare.

{ top }

Submissions Including Information from Quality Improvement (QI) Projects

To promote the publication of promising lessons learned from quality improvement (QI) projects, MJM welcomes submissions that include methods and findings from projects determined by their local institutions to be quality improvement (QI) projects. QI activities are analyses that are considered essential to the "ongoing management of the system of delivering clinical care"(1).

For MJM submissions, the authors must attest that the QI activities informing a submitted manuscript met the local standards of each participating institution, and were conducted in an ethical manner with appropriate protection of privacy. IRB approval includes waivers and exemptions.

The editorial staff reserves the right to reject manuscripts if the Editor-in-Chief or other members of the Editorial does not believe the project was carried out within an appropriate ethical framework. Further information and documentation to support the attestation should be made available to the Editorial staff on request.

  1. Bailey M, Bottrell M, Lynn J, et al. The Ethics of Using QI Methods to Improve Health Care Quality and Safety. Ann Intern Med. 2007;146(9):666-673. DOI:10.7326/0003-4819-146-9-200705010-00155.

{ top }