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Instructions to Authors

Table of Contents

  1. Open Access
  2. Article processing charge (APC)
  3. What do we publish?
  4. Article types
  5. Editorial process
  6. Preparing your manuscript
  7. Submitting your manuscript
  8. On acceptance and publication

This Journal recommends that authors follow the Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals formulated by the International Committee of Medical Journal Editors (ICMJE).

Please read the guidelines below then visit the journal's submission site https://mds.marshall.edu/cgi/submit.cgi?context=mjm to upload your manuscript. Please note that manuscripts not conforming to these guidelines may be returned.

Only manuscripts of sufficient quality that meet the aims and scope of the Marshall Journal of Medicine will be reviewed.

As part of the submission process you will be required to warrant that you are submitting your original work, that you have the rights in the work, that you are submitting the work for first publication in the Journal and that it is not being considered for publication elsewhere and has not already been published elsewhere, and that you have obtained and can supply all necessary permissions for the reproduction of any copyright works not owned by you.

1. Open Access

The Marshall Journal of Medicine conforms to the Budapest Open Access Initiative (BOAI) funding model in that it all content is freely available to individuals and institutions without an embargo period. Users may "read, download, copy, distribute, print, search, or link to the full text of the articles" (1) Each article accepted by peer review is published under a Creative Commons Attribution-NoDerivatives 4.0 International License.

There is no charge for submitting a manuscript to the journal.

2. Article processing charge (APC)

If, after peer review, your manuscript is accepted for publication, a one-time article processing charge (APC) is payable. This APC covers the cost of publication and ensures that your article will be freely available online in perpetuity under a Creative Commons license.

The article processing charge (APC) is $ 400 per publication. MJM offers waivers and discounts for APCs for papers whose corresponding authors are based in low-income countries classified by the World Bank as low-income economies. If you have additional questions, please contact .

3. What do we publish?

Before submitting your manuscript to The Marshall Journal of Medicine, please ensure you have read the Aims and Scope.

4. Article types

  • Commentary Commentaries discuss the findings, implications, and/or outcomes of specific research or wider research on a general topic. They elaborate on or offer original ideas about a specific paper or a widely-researched subject. Commentaries differ from reviews in that they present the author's original ideas and suggestions instead of only collating and reporting the previous research.
  • Editorial Written by the Editor-in-Chief, Guest Editor or Associate Editor of a journal, editorials are intended to inform readers of changes concerning the journal, or to introduce supplements, special issues, or new ideas relevant to the journal. In limited circumstances, individuals other than the individuals listed here may propose an editorial topic if they wish.
  • Methodology manuscripts explain a new methodology or an improvement in existing methodologies, for example, in therapeutic techniques, medical procedures or assessment processes.
  • Original Research These should detail original experiments/research conducted by the authors. Any research on any topic is accepted, provided it falls within the aims and scope of the journal. Original research must add to scientific knowledge on the subject and must be completed in accordance with ethical principles. Research on humans or animals must have applicable ethical approvals.
  • Perspective is Typically presenting an opinion based on practical experience, these manuscripts are similar to opinion articles but stem from the personal experience of the subject discussed. They can be written in response to other papers provided the author has relevant experience.
  • Review Articles A review is a detailed examination including the benefits and drawbacks of a medicine, therapeutic technique, policy, or anything else appropriate to the journal. They are substantially composed of a report on previous research. Authors wishing to present original ideas, in addition, should choose the Commentary type. MJM accepts unsolicited review manuscripts for peer review.
  • Brief Report Short reports that present new research that adds to previous studies. This can be reporting on the reliability or unreliability of research or informing readers of new factors that may influence the outcome of the study. Authors must acknowledge the work they build upon including any unpublished sources. Manuscripts should be no longer than approximately 1,000 words excluding references.
  • Case Report These should describe a great diagnostic or therapeutic challenge regarding a new, interesting, and rare case. A learning point should be provided for readers, and cases with clinical significance or implications will be given priority. A case report should not exceed 1,000 words.
  • Letters to the Editor This letter should include short and decisive observations that simply address matters of general interest to the readership. They should not be preliminary observations that need a later paper for validation.
  • At the "Heart" of HealthCare These include personal anecdotes of the encounters of healthcare through the experiences of patients, health professionals, educators, students and caregivers. These manuscripts are not peer reviewed and are a reflective narrative up to 500 words.
  • Viewpoints This type of article is assigned at the discretion of the Editor-in-Chief and are intended to present an insightful, thoroughly documented slant on a topic. The topic covered is either controversial or undecided in the literature. The title of the manuscript should be as descriptive as possible of the problem and/or viewpoint, while the body of the article should be concise and to the point. It should be up to 1,500 words in length with an abstract required and may only refer to peer already-reviewed published findings.

5. Editorial process

5.1 Peer review process

Following a preliminary triage to eliminate submissions unsuitable for The Marshall Journal of Medicine all papers are sent out for review. The covering letter is important. To help the Editor in her preliminary evaluation, please indicate why you think the paper is suitable for publication.

The journal's policy is to have manuscripts reviewed by three expert reviewers. The Marshall Journal of Medicine utilizes a double-blind peer review process in which the reviewer's name and information is withheld from the author and the author's name and information is withheld from the reviewers. All manuscripts are reviewed as rapidly as possible, while maintaining rigor. Reviewers make comments to the author and recommendations to the Editor-in-Chief who then makes the final decision.

As part of the submission process you will be asked to provide the names of two peers who could be called upon to review your manuscript. Recommended reviewers should be experts in their fields and should be able to provide an objective assessment of the manuscript. Please be aware of any conflicts of interest when recommending reviewers. Examples of conflicts of interest include (but are not limited to) the below:

  • The reviewer should have no prior knowledge of your submission
  • The reviewer should not have recently collaborated with any of the authors

Please note that the Editors are not obliged to invite any recommended reviewers to assess your manuscript.

The Editor or members of the Editorial Board may occasionally submit their own manuscripts for possible publication in the journal. In these cases, the peer review process will be managed by alternative members of the Board and the submitting Editor / Board member will have no involvement in the decision-making process.

5.2 Authorship

Papers should only be submitted for consideration once consent is given by all contributing authors. Those submitting papers should carefully check that all those whose work contributed to the paper are acknowledged as contributing authors. The list of authors should include all those who can legitimately claim authorship.

This is all those who:

  1. Made a substantial contribution to the concept or design of the work; or acquisition, analysis or interpretation of data,
  2. Drafted the article or revised it critically for important intellectual content,
  3. Approved the version to be published,
  4. Each author should have participated sufficiently in work to take public responsibility for appropriate portions of the content.

Authors should meet the conditions of all of the points above. Each author should have participated sufficiently in work to take public responsibility for appropriate portions of the content. When a large, multicenter group has conducted the work, the group should identify the individuals who accept direct responsibility for the manuscript. These individuals should fully meet the criteria for authorship.

Acquisition of funding, a collection of data, or general supervision of the research group alone does not constitute authorship, although all contributors who do not meet the criteria for authorship should be listed in the Acknowledgments section. Please refer to the ICJR- Defining the Role of Authors and Contributors

5.3 Acknowledgements

All contributors who do not meet the criteria for authorship should be listed in an Acknowledgements section. Examples of those who might be acknowledged include a person who provided purely technical help, or a department chair who provided only general support.

5.3.1 Writing assistance

Individuals who provided writing assistance, e.g., from a specialist communications company, do not qualify as authors and so should be included in the Acknowledgements section. Authors must disclose any writing assistance — including the individual's name, company, and level of input — and identify the entity that paid for this assistance. It is not necessary to disclose the use of language polishing services.

Any acknowledgments should appear first at the end of your article prior to your Declaration of Conflicting Interests (if applicable), any notes and your References.

5.4 Funding

The Marshall Journal of Medicine requires all authors to acknowledge their funding in a consistent fashion under a separate heading.

5.5 Declaration of conflicting interests

It is the policy of The Marshall Journal of Medicine to require a declaration of conflicting interests from all authors enabling a statement to be carried within the paginated pages of all published articles.

Please ensure that a ‘Declaration of Conflicting Interests' statement is included at the end of your manuscript, after any acknowledgments and prior to the references. If no conflict exists, please state that ‘The Author(s) declare(s) that there is no conflict of interest.'

For guidance on conflict of interest statements, please see the ICMJE recommendations.

5.6 Research ethics and patient consent

Medical research involving human subjects must be conducted according to the WMA declaration of Helsinki – ethical principles for medical research involving human subjects.

Submitted manuscripts should conform to the ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals, and all papers are reporting animal and/or human studies must state in the methods section that the relevant Ethics Committee or Institutional Review Board provided (or waived) approval. Please ensure that you have provided the full name and institution of the review committee, in addition to the approval number.

For research articles, authors are also required to state in the methods section whether participants provided informed consent and whether the consent was written or verbal.

Information on informed consent to report individual cases or case series should be included in the manuscript text. A statement is required regarding whether written informed consent for patient information and images to be published was provided by the patient(s) or a legally authorized representative.

Please also refer to the ICMJE Recommendations for the Protection of Research Participants

All research involving animals submitted for publication must be approved by an ethics committee with oversight of the facility in which the studies were conducted. The journal has adopted the Consensus Author Guidelines on Animal Ethics and Welfare for Veterinary Journals published by the International Association of Veterinary Editors.

5.7 Clinical trials

The Marshall Journal of Medicine conforms to the ICMJE requirement that clinical trials are registered in a WHO-approved public trials registry at or before the time of first patient enrolment as a condition of consideration for publication. The trial registry name and URL and the registration number must be included at the end of the abstract.

5.8 Reporting guidelines

The relevant EQUATOR Network reporting guidelines should be followed depending on the type of study. For example, all randomized controlled trials submitted for publication should include a completed CONSORT flow chart as a cited figure and the completed CONSORT checklist should be uploaded with your submission as a supplementary file. Systematic reviews and meta-analyses should include the completed PRISMA flow chart as a cited figure and the completed PRISMA checklist should be uploaded with your submission as a supplementary file. The EQUATOR wizard can help you identify the appropriate guideline.

Other resources can be found at NLM's Research Reporting Guidelines and Initiatives.

6. Preparing your manuscript

6.1 Word processing formats

The preferred format for your manuscript is Word.

6.2 Figures, and other graphics

Submit the manuscript including tables, figures, and appendices as a single file. All tables and figures should appear in the document near where they are referenced in the text. Large tables or figures should be on a page by themselves. In addition, upload editable design files for all figures as “Additional Supplemental Content” in the submission form. Use high-resolution figures, preferably saved in .eps, .ppt, .indd, or.ai formats. Please avoid the .vsd format. Figures supplied in color will appear in color online.

6.3 Supplementary material

This journal is able to host additional materials online (e.g. datasets, podcasts, videos, images etc) alongside the full-text of the article. These will be subjected to peer-review alongside the article. For more information please refer to our guidelines on submitting supplementary files, which can be found within our Manuscript Submission Guidelines page.

6.4 Reference style

References should follow the standards summarized in the NLM's International Committee of Medical Journal Editors (ICMJE) Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals: Sample References webpage and detailed in the NLM's Citing Medicine, 2nd edition.

7. Submitting your manuscript

7.1 How to submit your manuscript

To submit your manuscript to The Marshall Journal of Medicine, please click on Submit Manuscript.

7.2 Title, keywords and abstracts

Please supply a title, short title, an abstract and keywords to accompany your article. The title, keywords and abstract are key to ensuring readers find your article online through online search engines such as Google.

7.3 Information required for completing your submission

Provide full contact details for the corresponding author including email, mailing address and telephone numbers. Academic affiliations are required for all co-authors. These details should be presented separately to the main text of the article to facilitate anonymous peer review. You will be asked to provide contact details and academic affiliations for all co-authors via the submission system and identify who is to be the corresponding author. These details must match what appears on your manuscript. At this stage please ensure you have included all the required statements and declarations and uploaded any additional supplementary files (including reporting guidelines where relevant).

7.4 Permissions

Authors are responsible for obtaining permission from copyright holders for reproducing any illustrations, tables, figures or lengthy quotations previously published elsewhere.

8. On acceptance and publication

If your paper is accepted for publication after peer review, you will first be asked to complete the contributor's publishing agreement. Once your manuscript files have been checked for MJM Production, the corresponding author will be asked to pay the APC fees via a payment link. Once the APC has been processed, your article will be prepared for publication and will appear online in the subsequent issue. Please note that no production work will occur on your paper until the APC has been received.